Submitting Final Grades - Finalizing Grades in PeopleSoft

  1. Go to your My Schedule page.
    • Click the compass icon in the top navigation area.
    • The NavBar should appear. If the menu options aren't shown, click Navigator.
    • Select Self Service Faculty Center My Schedule.
    • Your courses this term should be listed.
      • If the term is incorrect, click the Change Term button and select the correct one.
  2. Go to the Grade Roster page for your course.
    • Click the person-pointing-at-a-chalkboard icon beside the relevant course.
    • The students and their grades should now be visible.
  3. Ensure that all students have a numeric grade.
    • Check the Display Unassigned Roster Grade Only box to display students who don't have a final grade.
    • No students should be listed, but if they are, enter a grade for them (even if it's 0).
      • Click the Save button at the bottom of the page to record the changes.
    • Uncheck the Display Unassigned Roster Grade Only box to restore the list of all students.
  4. Assign non-numeric grades (e.g., IN).
    • Click View 100 to see more students in the list.
      • Note: this section needs a screenshot. If you're able to, please take one and send it to Sarah.
      • More students will be listed in alphabetical order by last name. The option to return to a smaller view is also available.
    • Find the first student and:
      • type in the two-character code for the non-numeric grade (if you remember it), or
      • click the magnifying glass icon beside their current numeric grade.
        • The Look Up Roster Grade dialog will appear with numeric grades at the top; scroll down to the bottom.
        • Click the non-numeric option that applies.
    • Once all the changes are in place for these students, click the Save button at the end of the page.
    • Move to the next set by clicking the > button at the top of the list and repeat.
  5. Flag the grades for departmental review.
    • Under Grade Roster Action, click the Approval Status dropdown menu and select Ready for Review.
    • Click the Save button.
    • The grades are now set and the Roster Grade column is no longer be editable.
  6. Congratulations, you're done! You can email Karen to let her know the grades are ready.
  7. Once the grades are approved by the Department Head, you can make them visible for the students.
    • Log into OnQ and go into your course space.
    • Select Assessments Grades.
    • Select Enter Grades.
    • Scroll to the second-last column and select Final Calculated Grade Enter Grades.
      • Final Adjusted Grade Enter Grades takes you to the same page, so use whichever you prefer.
    • Select Final Grades Release All.
    • Click Yes at the prompt.
    • Click Save and Close at the end of the page.
    • The adjusted values and the eye symbol/icon should now be visible on the Enter Grades page.